Travel & Expense Specialist

We Impact Lives Through Purpose-Driven Work in A People First Culture

Ascend Learning, a leading healthcare and learning technology company, is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data-driven solutions across the lifecycle of learning. From testing to certification, Ascend Learning products are used by physicians, emergency medical professionals, nurses, allied health professionals, certified personal trainers, financial advisors, skilled trades professionals and insurance brokers.

Headquartered in Burlington, MA, with additional office locations and hybrid and remote workers in cities across the U.S., Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America’s 2025 Greatest Workplaces as well as America’s Best Places to work for Mental Well-Being for 2025.

We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more.

WHAT YOU'LL DO

Ascend Learning is hiring now for a Travel and Expense Specialist (T&E). As a Travel and Expense (T&E) Specialist you will be responsible for managing end-to-end T&E operations for over 2,500 team members. The role administers the corporate credit card program while ensuring accurate, compliant expense reconciliation and timely reimbursements using our expense management tool, Medius Expensya. This position also supports vendor master data maintenance within the ERP system and serves as backup to the AP team.

WHERE YOU’LL WORK

This position will work a hybrid schedule from our Leawood, KS office location.

HOW YOU’LL SPEND YOUR TIME

• Review and audit employee expense reports for accuracy, proper documentation, and compliance with travel and corporate credit card policies, ensuring timely reimbursement.
• Administer the corporate credit card program, including issuing new cards, closing accounts, monitoring activity, and reconciling delinquent accounts.
• Maintain and support the expense management system, including user setup, terminations, and access permissions.
• Provide training and ongoing support to employees and promptly respond to inquiries through shared mailboxes with a strong customer service focus.
• Generate and analyze expense reports to identify trends and monitor compliance.
• Process supplier additions and updates in the ERP system, including validating W9 forms.
• Support internal and external audits by preparing and providing documentation.
• Assist in developing, documenting, and maintaining travel and expense policies.
• Respond to ad hoc reporting requests and participate in special projects.

WHAT YOU'LL NEED

• Minimum of 2+ years of Travel & Expense (T&E) administration experience required.
• Experience in Accounts Payable, general accounting, and customer service preferred.
• Proficient in expense management systems (Concur, Expensya) and large ERP platforms.
• Advanced Microsoft Excel skills and strong overall proficiency in Microsoft Office.
• Solid understanding of expense reporting, auditing, and financial controls.
• Excellent interpersonal, written, and verbal communication skills to interact with employees and external vendors.
• Strong analytical, problem-solving, and critical thinking abilities with high attention to detail.
• Highly organized, self-directed, and able to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to take initiative and expand responsibilities over time.
• Commitment to accuracy, integrity, and accountability.
• Associate’s degree and/or bachelor’s degree preferred. High School diploma or GED required.

BENEFITS

• Flexible and generous paid time off
• Competitive medical, dental, vision and life insurance
• 401(k) employer matching program
• Parental leave
• Wellness resources
• Charitable matching program
• On-site workout facilities (Leawood, Gilbert, Burlington)
• Community outreach groups
• Tuition reimbursement

Fostering A Sense of Belonging

Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers. We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued, and be authentic. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging.

Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S.-based positions with Ascend Learning, LLC must be legally authorized to work in the United States, and verification of employment eligibility will be required at the time of hire.